Privacy Policy

Last updated: July 14, 2026. MeetingTraveler™ ("we," "us," or "our") operates meetingtraveler.com and produces the MeetingTraveler™ series of events. This policy explains what information we collect, how we use it, and the choices you have.

Information We Collect

When you register for an event, we collect the information you provide: your name, email address, phone number, company, title, and professional details that help us confirm your qualification, such as your history of booking group business. Registration payments are processed by our third-party registration and payment providers; we do not store your full card details. When you browse our site, we and our analytics providers collect standard usage data such as pages visited, device type, and general location.

How We Use Your Information

We use your information to review and confirm registrations, curate each event around the planners in the room, communicate event logistics, fulfill the $25 gift card returned at check-in, improve our events and website, and send you updates about upcoming MeetingTraveler™ dates. You can opt out of marketing emails at any time using the unsubscribe link.

How We Share Information

MeetingTraveler™ is built on curated introductions, so we share attendee business information, such as your name, company, and title, with the hotels and suppliers participating in the event you attend. We also share information with service providers who help us operate, including registration, payment, email, and analytics platforms. We may disclose information when required by law. We do not sell your personal information.

Cookies and Analytics

Our website uses cookies and similar technologies to keep the site working properly and to understand how visitors use it. You can control cookies through your browser settings; disabling them may affect parts of the site.

Your Choices and Rights

You may request access to, correction of, or deletion of your personal information at any time by contacting us. Depending on where you live, you may have additional rights under applicable privacy laws, and we will honor valid requests as required.

Data Security and Retention

We use reasonable administrative and technical safeguards to protect your information and retain it only as long as needed for the purposes described here or as required by law.

Children's Privacy

Our events and website are intended for business professionals and are not directed to anyone under 18. We do not knowingly collect information from minors.

Changes to This Policy

We may update this policy from time to time. When we do, we will revise the date at the top of this page. Meaningful changes will be highlighted here or communicated by email.

Contact Us

Questions about this policy or your information? Email us at contact@meetingtraveler.com.